STUDENTS AND RESIDENTS
Sacred Heart Health System is proud to provide academic training for visiting residents and medical students throughout the hospital system. Please see below for application and onboarding details.
For all visiting rotations at Sacred Heart Health System, we must first have an Affiliation Agreement in place with your institution. If you do not know if your school or hospital has an agreement with Sacred Heart, please contact your student coordinator or Sacred Heart GME (contact information below). If there is no agreement currently in place, please allow up to eight weeks to process one. An agreement must be signed by both parties before any rotation begins. Sacred Heart uses the AAMC Affiliation Agreement along with an implementation letter for signature.
4th Year Medical Student Audition and Sub - I Rotations
If you are a 4th year medical student interested a clinical rotation experience with the University of Florida Internal Medicine, Ob/Gyn, or Pediatric Residency Programs, please search ‘University of Florida COM – Sacred Heart Hospital’ on the Visiting Students Learning Opportunities (VSLO) website: https://students-residents.aamc.org/attending-medical-school/article/visiting-student-learning-opportunities/. Follow the instructions on the site regarding submitted documentation, including USMLE scores, to be considered for a rotation. Although USMLE scores are preferred, COMLEX scores are accepted. Rotations are awarded based on the above information and availability upon the information submitted via ERAS. Verification of school affiliation will be required prior to rotation request approval. You will be notified via email confirmation of your rotation and/or schedule.
Onboarding Requirements for Visiting Residents and Medical Students
Contact the Medical Student Academic Coordinator (MSAC) to determine if your preferred rotation time is available. Once your qualifications and rotation times are approved by Sacred Heart, the following items must be submitted by email to the MSAC at least 4 weeks prior to the beginning of your rotation. Please review all policies carefully before signing and submitting.
- Completed and signed Sacred Heart GME documents: 1) Application, 2) Confidentiality and Access Agreement, and 3) Electronic Signature Agreement (see below for documents and forms)
- Letter in good standing from your school or institution
- Course goals and objectives (if available)
- Certificate of insurance liability coverage of $1 million/$3 million
- Certificate of a criminal background check within 1 year of rotation
- Certificate of BLS/CPR training
- Certificate of a 10-panel drug screen within 1 year of rotation
- Current color photograph
- Immunization record (see below for documents and forms) to include:
- 2 MMR’s (Measles, Mumps, Rubella)
- Tdap (Tetanus, Diphtheria, Pertussis) every 10 years
- Hepatitis B Vaccine (3 doses)
- 2-Step TB skin test with annual 1-step followups – If only 1 TB is recorded, the 2nd will be offered at Sacred Heart before rotation. Current positive TB tests must attach appropriate documentation for latent infection. Prior positive TB results must provide appropriate documentation, including a current chest x-ray and treatment plan, to ensure the student is currently asymptomatic.
- Varicella Vaccine (2 doses)
- Annual Flu shot, current at time of rotation, or student can get the shot at Sacred Heart
- Upon approved rotation, required online learning modules will be assigned.
- Rotating Medical Student Policies – see below for documents and forms (medical students only)
- Current Training license (residents only) Please note that Florida requirements have recently changed to include fingerprinting requirements for a resident training license. Please allow extra time for processing.
- Upon arrival you will have 3 days to complete N-95 fit testing at Sacred Heart. See below for instructions on how to get your N-95 fit testing and training. A delay or failure to complete the required training, may result in a delayed or cancelled rotation.
Sacred Heart Identification Badges
A Sacred Heart ID badge is required to begin your rotation and will provide access to specific locations throughout the hospital. If your badge does not provide proper access, or you find your rotation requires additional access, please contact the Medical Student Academic Coordinator who will request access from Security. Your Sacred Heart ID must be worn at all times and clearly visible during your rotation, per Sacred Heart Health System policy HR6.11.
Visiting residents are required to obtain a photo ID from Security before beginning their rotation. An appointment will be made for you by the Coordinator with Security, who is available for appointments Monday through Friday between 8:00 – 9:00 AM in the Carmel Heights Building, 5225 Carmel Heights Drive, Pensacola, FL 32504 (see campus map below). Appointments to get your ID are preferred, however, walk-ins are acceptable. If you are unable to get your badge during this time, please let the Coordinator know. Your rotation cannot begin without your Sacred Heart photo ID.
Visiting medical students will receive a temporary Medical Student ID from the Medical Student Academic Coordinator located in the Carmel Heights Building, 5225 Carmel Heights Drive, Pensacola, FL 32504. You will receive an email with a more specific appointment time to pick up your ID, depending on your rotation. Temporary Medical Student IDs MUST be returned to the Medical Student Academic Coordinator in the Carmel Heights Building when your rotation ends. Please notify the Medical Student Academic Coordinator (contact information below) if you anticipate a problem in returning the ID.
As a training facility, Sacred Heart is pleased to host many learning levels of individuals who are eager to participate and learn about medicine and health care. With different levels of learning comes different levels of responsibility that are offered to the individual, and Sacred Heart wants to ensure that everyone on the health care team is properly identified according to their responsibility level. Therefore, to maximize patient safety and the patient’s healthcare experience, medical students are required to wear short (mid-hip length) white coats, while residents should wear the longer (mid-thigh, or knee length) white coats.
Campus Maps and Parking
If you have not been on campus before, please see below under ‘Documents and Forms’ for a campus map, hospital map, and parking guidelines. If needed, a parking sticker will be provided to medical students and a resident hangtag will be provided for residents. We are currently beginning construction of our new Studer Family Children’s Hospital and parking locations may be changing, so be sure to park in a designated area or check with the Medical Student Coordinator for any questions.
Computer Access at Sacred Heart Health System
Computer logins for the software needed to complete your rotation will be provided via secure email prior to beginning your rotation. If you have troubles with your access or passwords, call the Sacred Heart help desk, 850-416-7400 (7400 on campus). If you find that you do not have access to software that you need, or your access has expired, please contact the Medical Student Academic Coordinator (contact information below) to place the request. Access requests may take up to a few days to process.
DOCUMENTS & FORMS
All pdfs associated with applying and onboarding at Sacred Heart Health System. See instructions above.
- Sacred Heart Visiting Student/Resident Application; Confidentiality and Access Agreement; and Electronic Signature Agreement (3 forms in one file)
- Medical Student Policies (medical students only)
- AAMC immunization template (must be signed by healthcare professional, may be used in lieu of shot records)
- Campus map, hospital map, and parking guidelines (4 pages)
- External Education Quick Reference Guide
- N-95 testing and training instructions (needed within 3 days upon arrival)
Welcome all visiting students and residents. For those of you that are not local, welcome to Pensacola, FL. It’s great to see that you are interested in a rotation here with us at Sacred Heart. I am the Medical Student Academic Coordinator that will help guide you through a successful rotation. We have students that complete one rotation here at our hospital and we have students that complete multiple rotations. Either way, I will be there every step of the way. Once you have been accepted to rotate with Sacred Heart, I will start your onboarding process. Making sure that you provide me with all the required documents will help get you set up in a timely manner for your upcoming rotation. We look forward to you coming here for a rotation at Sacred Heart. If you have any questions, please don’t hesitate to contact me.